Accounting Administrative Assistant

Accounting Administrative Assistant

Job Description

The Accounting Administrative Assistant is responsible for assisting and supporting general accounting with the general ledger, billing, and month-end processing. The Accounting Administrative Assistant will also be responsible for filing documents, reconciling statements, and running reports.

Basic Functions

• Maintain the general ledger accounts.
• Post journal entries in the accounting software using ConnectWise.
• Manage the accounts payable and accounts receivable processes.
• Review all accounts payable batches and monthly reports for validity, accuracy, and completeness and releasing the batches for payment.
• Follow-up, collection, and allocation of payments.
• Perform the collections process.
• Reconciliation of customer and vendor accounts.
• Monitor customer account details for non-payments, delayed payments, and other irregularities.
• Assist in preparing all invoice types through an automated process in ConnectWise based on billing cycle.
• Assist in processing employee time and expense reports.
• Assist with conducting credit checks on prospects and reporting results to management.
• Maintain customer financial information and status in ConnectWise.
• Assist with establishing customer agreements in ConnectWise that correspond to service or project contracts.
• Perform other accounting activities as required.

Additional Duties and Responsibilities

• Assist in posting journal entries in the accounting software using ConnectWise.
• Assist in tracking employee vacation and sick time.
• Investigate and resolve customer inquiries with billing and invoicing.
• Responsible for entering time and expenses in ConnectWise as they occur.
• Understand processes in ConnectWise by completing assigned training materials and blueprints on the ConnectWise University.
• Enter all work as activities or service tickets in ConnectWise.

Knowledge, Skills, and/or Abilities Required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Solid understanding of general ledger accounts.
• Proficient in general office applications and accounting software.
• Strong data entry skills.
• Experience performing accounting activities such as reviewing general ledger entries and research of entries processed.
• Excellent understanding of the accounts payable and accounts receivable processes.
• Strong organizational, presentation, and customer service skills.
• Skill in preparing written communications.
• Interpersonal skills: such as telephony skills, communication skills, active listening and customer-care.
• Ability to multi-task and adapt to changes quickly.
• Typing skills to ensure quick and accurate data entry.
• Self-motivated with the ability to work in a fast moving environment.

Educational/Vocational/Previous Experience Recommendations

• 3 years of accounting or finance related experience.
• Must have experience with Quickbooks

Benefits

• Competitive salary based on experience and qualifications.
• Health benefits included.
• Full on the job training & support.
• Fun working environment and culture.

Only local candidates need apply.

The statements above are intended to describe the general nature and level of work being performed by people assigned to this job. Other duties may be assigned as needed.

Complete an application now!

Heritage Technology Solutions - Crestwood13600 S. Kenton Avenue
(located at the corner of 136th street and Kenton)
Crestwood, IL 60418
United States
Phone: 708-597-5005

Email: careers@htspc.net www.htspc.net

×

Application Form

Step 1 of 6

16%

• NameThis field is for validation purposes and should be left unchanged.

• Contact Information

• Name* First Last
• Address Street Address City State / Province / Region ZIP / Postal Code
• Job title*-- Please Select --Accounting Administrative AssistantHelp Desk SupportLow Voltage TechnicianTechnology Sales ConsultantNetwork Engineer Level IINetwork Engineer Level ISales Administrative AssistantService DispatcherAdministrative Assistant
• If under 18, please list age
• Phone*
• Email*
• Allowed file extensions: docx, doc, jpg, gif, png, pdf, rtf
• Max. file size: 100mb
• PLEASE UPLOAD AND ATTACH YOUR RESUME*Accepted file types: docx, doc, jpg, gif, png, pdf, rtf, Max. file size: 100 MB.

Next

• Salary and Availability

• Salary Desired*
• Days/hours available to work:
  • No Pref
  • Mon
  • Tue
  • Wed
  • Thurs
  • Fri
  • Sat
  • Sun
  Check all tha apply.
• How many hours can you work weekly?
• Employment Desired*
  • Full Time
  • Part Time
• When available for work?
  • Available Now
  • 2 Weeks
• Specify Date(MM/DD/YYYY)
• Specify Date(Ex: 03-04-2009)

Previous Next

• Education College

• College Name
• Address Street Address City State / Province / Region ZIP / Postal Code
• Years Completed
• Major & Degree

Previous Next

• Other

• Have you ever been convicted of a crime?*
  • Yes
  • No
• If yes, explain number of conviction(s), nature of offense(s) leading to conviction(s), how recently such offense(s) was/were committed, sentence(s) imposed, and type(s) of rehabilitation.
• Do you have a driver's license?*
  • Yes
  • No
• State of issue
• Do you have a car for work travel?
• Have you had any accidents during the past three years?
  • Yes
  • No
• If yes how many?
• Have you had any moving violations during the past three years?
  • Yes
  • No
• If yes how many?
• Have you in the last 7 years been convicted of a DUI?
  • Yes
  • No
  (If applying for a driving position.)

Previous Next

• References 1

• Name* First Last
• Company
• Address Street Address City State / Province / Region ZIP / Postal Code
• Phone
• Email
• Relationship
• Years Acquainted

• References 2

• Name* First Last
• Company
• Address Street Address City State / Province / Region ZIP / Postal Code
• Phone
• Email
• Relationship
• Years Acquainted

• References 3

• Name First Last
• Company
• Address Street Address City State / Province / Region ZIP / Postal Code
• Phone
• Email
• Relationship
• Years Acquainted
• An application form sometimes makes it difficult for an individual to adequately summarize a complete background. Use the space below to summarize any additional information necessary to describe your full qualifications for the specific position for which you are applying.

Previous Next

• Please list your work experience for the past five years beginning with your most recent job held. If you were self-employed, give firm name.

• Work Experience 1

• Name of Employer
• Address Street Address City State / Province / Region ZIP / Postal Code
• Phone
• Name of last supervisor
• Employment dates From (MM/DD/YYYY)
• Still Working?
  • Yes
  • No
• To (MM/DD/YYYY) To (MM/DD/YYYY)
• Your last job title
• Reason for leaving (be specific)
• List the jobs you held, duties performed, skills used or learned, advancements or promotions while you worked at this company.

• Work Experience 2

• Name of Employer
• Address Street Address City State / Province / Region ZIP / Postal Code
• Phone
• Name of last supervisor
• Employment dates From (MM/DD/YYYY)
• Still Working?
  • Yes
  • No
• To (MM/DD/YYYY) To (MM/DD/YYYY)
• Your last job title
• Reason for leaving (be specific)
• List the jobs you held, duties performed, skills used or learned, advancements or promotions while you worked at this company.

• Work Experience 3

• Name of Employer
• Address Street Address City State / Province / Region ZIP / Postal Code
• Phone
• Name of last supervisor
• Employment dates From (MM/DD/YYYY)
• Still Working?
  • Yes
  • No
• To (MM/DD/YYYY) To (MM/DD/YYYY)
• Your last job title
• Reason for leaving (be specific)*
• List the jobs you held, duties performed, skills used or learned, advancements or promotions while you worked at this company.
• NOTE: HTS is an equal opportunity employer. All HTS employment are "at will" relationships.

Previous Submit Form

Δ