Las Vegas, NV - Operations Assistant

Operations Assistant – Purchasing and Billing Specialist

Job Type: Full-Time
Department: Commercial Operations
Pay Range: $22 - $26 per hour, DOE

Position Summary

We are seeking a highly organized and detail-oriented Operations Assistant – Purchasing and Billing Specialist to support day-to-day purchasing, invoicing, and administrative operations. This position plays an important role in ensuring that purchase orders are processed accurately, invoices are received and recorded on time, and vendors and internal teams have the information they need to keep operations running smoothly.

The ideal candidate is organized, dependable, comfortable working with numbers and documentation, and able to manage multiple priorities while maintaining a high level of accuracy.

Key Responsibilities (including but not limited to)

Purchasing Coordination

• Process purchase orders and purchasing requests in accordance with company procedures.
• Obtain pricing, quotes, and product availability from vendors as needed.
• Place and track orders and follow up on outstanding purchases and deliveries.
• Maintain accurate vendor records, pricing information, and purchasing documentation.
• Compare invoices, purchase orders, and receiving records to ensure accuracy.

Invoice Billing

• Accurately complete invoicing to bill to customers through our systems portal.
• Submit invoices to various customer portals and/or mail billing.
• Assist with identifying, and correcting, any issues that may have occurred in the billing process.

Operations & Administrative Support.

• Assist with data entry and reconciliation of purchasing and billing information.
• Coordinate with accounting, operations, management, and other departments as needed.
• Assist with month-end administrative and billing activities.
• Help identify opportunities to improve purchasing, billing, and administrative processes.
• Perform other administrative and operational duties as assigned.