Project Coordinator Full-time NYC Metro / Bridgeport, CT On-site + Field

Project Coordinator

Full-time NYC Metro / Bridgeport, CT On-site + Field Apply Now Position Summary

The Project Coordinator is the organizational backbone of our project teams. Working alongside our Project Managers and Superintendents, you keep the paperwork, communication, and tracking flowing so the field can build without administrative bottlenecks. You will own document control, submittals and RFIs, procurement and delivery tracking, subcontractor and vendor coordination, and compliance paperwork — while keeping JobTread current as the single source of truth. This is a high-impact role for someone who is detail-obsessed, calm under pressure, and energized by keeping many moving parts in sync.

Key Responsibilities

• Document control — maintain contracts, drawings, submittals, RFIs, change orders, and daily reports in JobTread; keep the current set of documents accurate and accessible to the field.
• Submittals & RFIs — log, route, and track submittals and RFIs; follow up with architects, engineers, GCs, and vendors to keep approvals from stalling the schedule.
• Procurement & deliveries — issue purchase orders, track material and long-lead item deliveries (including in-house millwork, cabinet, and stone fabrication), and flag delays before they hit the field.
• Subcontractor & vendor coordination — collect and track certificates of insurance, subcontractor agreements, W-9s, and lien waivers; schedule subs and vendors and confirm site readiness.
• Compliance & public-work paperwork — prepare and track certified payroll and prevailing-wage documentation, permits, and close-out packages for public work (NYCHA, DASNY, and NYS-registered projects).
• Scheduling support — assist the PM in maintaining project schedules, updating look-aheads, and tracking milestones and punch-list completion.
• Cost & budget tracking — help track budgets, commitments, and change orders; assist with pay applications and reconcile costs against JobTread.
• Communication — serve as a communication hub between the office, the field, owners, and residents; distribute meeting minutes and keep stakeholders informed on occupied-unit work.
• Documentation & close-out — organize photo documentation, daily logs, and progress reports; assemble owner and warranty close-out documentation at project completion.
• Automation & efficiency — identify and lead specific automation and efficiency projects — streamlining workflows, templates, and reporting in JobTread to reduce manual work and save the team time.

Qualifications Required

• 1–3+ years in construction project coordination, administration, or a related support role (GC, subcontractor, or owner's side).
• Highly organized, detail-oriented, and able to manage many tasks and deadlines at once.
• Strong written and verbal communication; comfortable following up firmly and professionally.
• Proficient with computers and project software; quick to learn new systems (Microsoft Office / Google Workspace, and project management platforms).
• Reliable, proactive, and able to work on-site and coordinate with field crews.

Preferred

• Experience with JobTread, Procore, or similar construction project management software.
• Familiarity with public / prevailing-wage work (NYCHA, DASNY, HUD) and certified payroll (LCPtracker or similar).
• Understanding of submittals, RFIs, change orders, and AIA pay applications.
• Experience with occupied / multifamily residential rehabilitation.
• Bilingual (English / Spanish) a plus for resident and field communication.
• Associate's or Bachelor's degree in construction management, business, or a related field — or equivalent experience.

Compensation & Benefits

Competitive salary commensurate with experience, plus [health insurance, PTO, paid holidays, 401(k), and growth opportunities as the company expands into CT and NJ]. Rehab and Design is growing quickly, and this role offers a clear path toward Assistant Project Manager and Project Manager positions.

Rehab and Design Construction is an Equal Opportunity Employer and an NYC M/WBE-certified firm.