SHIPPING & RECEIVING SPECIAL - Osceola Iowa Facility - Osceola, IA

Summary

The Shipping and Receiving Specialist is responsible for managing and supporting all shipping and receiving operations across the facility. This position is responsible for preparing, documenting, and tracking incoming and outgoing materials, including shipping and sales orders, exports, tariffs, and freight records. This role is also responsible for accurately receiving, inspecting, verifying, and documenting materials, ensuring proper movement and storage throughout the facility, and maintaining detailed records and data entry. The Shipping and Receiving Specialist requires regular communication and coordination with warehouse teams, production staff, external vendors, and freight carriers, demonstrating strong customer service skills and a professional demeanor when interacting with drivers and company representatives. 

 

Essential Job Functions

• Print, prepare, and maintain records on all outgoing shipments of products and sales orders.
• Complete shipping and receiving transactions within the JDE system. 
• Complete key part releases, issue parts, and key back orders, to complete data entry for parts within the JDE system. 
• Prepare all calibration charts for shipment.
• Review all shipments physically and electronically to ensure the appropriate customer and shipping documentation is present.
• Prepare and maintain all export documentation of products shipped to customers, including determining and calculating applicable tariffs for shipped products. 
• Assist with quotations and schedule pick-ups for all LTL loads and prepare bill of ladings.
• Contact freight vendors and drivers to resolve discrepancies, obtain additional information, and/or schedule shipments. Perform additional duties such as data entry, assembling work packets, and maintaining inventory as necessary.
• Coordinate the movement of import and export shipments and prepare freight documentation.
• Solve problems as required through communication with freight vendors and drivers.
• Administer and monitor the compliance of the warranty program, including processing claims, maintaining documentation, and communicating with customers, vendors, and suppliers regarding any warranty issues
• Acknowledge the receipt of items from a shipper/carrier, perform an initial inspection of goods and packaging before accepting delivery to determine if items have been damaged in transit.
• Attend and contribute to open book management through weekly attendance at huddles and forecasting as required.
• Performs other related duties as required and assigned.
• Regular, in-person attendance due to the necessary teamwork and personal interactive nature of this position.
• Overtime is a mandatory condition of employment and is frequent in this position.

• Process material returns through call tags or other methods as needed.
• Collaborate with the buyer on all sales order purchase part delivery requirements.
• Investigate and resolve disputes on purchase orders & requisitions.
• Receive, unpack, identify, and inspect materials and goods at the receiving location within the facility, sign the Bill of Lading after confirming acceptable condition upon arrival.
• Transport raw materials and other materials to the designated production or storage location using the preferred system and process. 
• Perform administrative duties such as data entry, scan and file sales orders, scan load documentation, and maintaining inventory as necessary.

Knowledge, Skills, Abilities (Competencies)

• Ability to efficiently utilize Microsoft Office or Google and planning software such as JD Edwards.
• Strong oral and written communication skills to interact effectively across departments.
• Excellent organizational. interpersonal and time management skills.
• Manage and prioritize multiple tasks with keen attention to detail.

• Understanding of material handling equipment and its proper use.
• Ability to operate various Powered Industrial Vehicles. 
• Ability to accurately read a tape measure, caliper, and micrometer.
• Ability to work independently or as part of a team.
• Ability to establish and maintain working relationships with individuals at all levels.

Education and Experience

• High School Diploma or equivalent preferred.
• A minimum of (1) year of experience within the shipping and transportation industry is preferred.

Base Compensation Range: $37,060.29- $55,590.43 annually 

Variable Compensation Range: Incentive bonus eligibility up to 12% of gross annual salary base on company performance.

 

Health and Ancillary Benefit Overview: 

• Medical, Dental & Vision Insurance with low employee premiums
• Free off-site medical clinic
• Company paid Life Insurance & Short-Term Disability
• 401k - Employer match of up to 4.0% for coworker contributions of 8.0% or more
• Company covers tuition costs up to $5,250.00 annually, contingent on course completion and grades
• Paid Time Off and Sick, Family & Parental Paid Time Off
• Ten (10) Paid Holidays
• Four-day work weeks, varied shifts, and flexible remote work options depending on position  
• Career progression program for advancement
• Free in-house welding, grinding & machine operation school  
• In-house training program

Use of standard office equipment (computers, phones and copiers). Exposure to conditions, such as: dust, fumes, noise and high-degree varying seasonal temperatures. Machinery with energy sources, including electrical, mechanical, hydraulic, pneumatic, chemical, or other energy.

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Applicants for Paul Mueller Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Paul Mueller Company is committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with disabilities. EEO Employer/Disabled/Protected Veteran If you are interested in applying and need assistance or have questions, please call 417-575-9000.