Tool and Fleet Manager

Apply Now Tool and Fleet Manager

Job Title: Tool and Fleet Manager
Department: Operations
Reports To: Operations Manager
Type: Full-Time
FLSA Status: Non-Exempt
Hours: 40+ hours per week
Pay Range: $28.00 – $32.00/per hour

About VHV Company:

VHV is a full-service mechanical construction contractor specializing in high-quality plumbing, piping, and HVAC systems for commercial, industrial, and institutional clients across Vermont and New Hampshire. Headquartered in Winooski, VT, we’ve been building trusted relationships and delivering innovative solutions for over 75 years.

At VHV, you’re not just an employee—you’re an owner. As a 100% employee-owned company, we value teamwork, integrity, safety, continuous improvement, and treating each other with respect. Join a team committed to excellence, collaboration, and growth.

Our Core Values:

• Know & Do What’s Right
• Committed to Improvement
• Team Focus

Our Core Focus:

Hire, Promote, Reward, Repeat

Position Description:

The Tool and Fleet Manager is the primary person responsible for the oversight, coordination, and overall management of all VHV fleet vehicles and company tools. This role ensures that both vehicle and tool operations are safe, compliant, efficient, and well-maintained to support company operations.

Desired Character Traits:

Team player, integrity, dependability, detail oriented, solid decision-making skills, driven, approachable, punctual, high standards for quality and excellence, good customer service skills.

Qualifications:

• Possess basic computer skills with a good understanding of related software programs.
• 2+ years of experience in fleet coordination, equipment management, construction operations, logistics, or a related field preferred.
• Strong organizational skills, initiative, and demonstrated ability to manage multiple priorities required.
• Ability to quantify and track productivity and to identify and introduce measures for improvement.

Essential Roles and Responsibilities:
Tool Management

• Oversee tool inventory, distribution, and tracking across all departments.
• Develop and maintain a thorough knowledge of company tools, including their applications, specifications, and proper use, to effectively support field operations
• Respond to tool and vehicle requests in a timely manner.
• Track and update tool calibrations to ensure accuracy and compliance.
• Inspect, repair, and replace damaged or malfunctioning tools as needed.
• Coordinate tool purchases, repairs, and replacements within established approval limits.
• Maintain a complete and organized record of tool warranties, repairs, and life cycles.
• Keep tool storage areas organized, labeled, and optimized for efficient retrieval.
• Promote proper usage, storage, and handling procedures to ensure tool safety and longevity.

Fleet Management

• Oversee the company’s fleet vehicles and manage driver assignments.
• Ensure all vehicle maintenance is scheduled, tracked, and completed on time.
• Perform routine vehicle inspections for cleanliness, mileage, and damage.
• Review costs and recommend repair versus replacement decisions.
• Monitor and document driving infractions and coordinate any necessary corrective action.
• Maintain depreciation schedules and ensure all vehicles meet safety and compliance standards.

Vendor & Partner Relations

• Act as the primary point of contact for all vehicle and tool-related vendors, leasing partners, service providers, and repair facilities.

Operational Oversight

• Own and maintain tool and fleet procedures, records, and tracking systems.
• Proactively notify employees and managers of upcoming maintenance, equipment shortages, and potential delays.
• Coordinate with Operations and Service to prioritize requests based on business needs.
• Maintain accountability for purchase documentation, warranties, and vendor invoices.
• Ensure both tools and vehicles are always in optimal condition to support field and office operations.
• Anticipate upcoming tool, equipment, and vehicle needs by working with department leaders to support staffing changes, project schedules, and operational demands.
• Proactively monitor and coordinate vehicle assignments for new employees, specialized tool and equipment needs for projects, and fleet replacement planning.
• Communicate the status of outstanding requests, repairs, and replacements.
• Support vehicle and equipment acquisition, delivery, reassignment, replacement, and disposal activities as directed by leadership.
• Conduct routine audits to ensure accurate records of asset location, status, and condition.

How We Work: EOS + Continuous Improvement:

VHV operates on the Entrepreneurial Operating System (EOS), with a focus on:

Vision Process People Issues Data Traction

This framework helps our team stay aligned, accountable, and continuously improving.

Career Growth:

Opportunities for advancement exist for high-performing team members. We live our core value of being Committed to Improvement, offering access to education, training, and cross-functional growth. At VHV, we don’t just fill roles—we grow careers.

Physical Requirements & Work Environment:

• Predominately sedentary light office position with high frequency of keyboarding/computer work required (67% – 100%) of the workday.
• Ability and willingness to travel to local as well as remote locations (out of town, out of state) for short and/or extended periods of time.
• Ability to hear and verbally communicate effectively.
• Ability to stand or walk for extended periods of time.
• Must be able to see well (either naturally or with correction).
• Use hands, fingers, arms, and legs to safely manipulate objects.
• Lift and carry supplies and materials weighing up to 25 lbs.
• Requires ability to walk, climb, stand, carry materials, stoop, kneel, bend at waist.
• Wear the proper PPE: safety boots that cover at least the ankle, clean denim or appropriate work pants without tears or rips, safety glasses, and gloves, if visiting a job site.

Additional Information:

Disclaimer: This job description outlines the general nature of the role and may not include all tasks or responsibilities. Team members may be asked to perform duties outside of their primary responsibilities as needed.

Employee Benefits

VHV offers industry-leading pay. Benefits packages include:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Accrued Paid Time Off
• Paid Holidays
• Profit Sharing
• Gym Membership Discount
• Short-Term and Long-Term Disability
• 401(k) Plan, with Company Match
• Employee Owned Company (ESOP)
• Ongoing Employee Training
• Accident and Critical Illness Insurance
• Employee Assistance Program
• HSA Employer Contribution

Equal Opportunity Employer

VHV provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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